Marketing and Recruitment Assistant

OPPORTUNITY, GROWTH, COMMUNITY

You?ll know it right away - Franciscan Medical Group is a dynamic and growing organization committed to providing world-class, quality health care.  We are the South Sound?s first choice for healing mind, body and spirit and we want your talent and enthusiasm for the opportunity to grow with our company and make a difference in our community.

 

We believe in providing our employees with an environment where they can achieve their goals with patient care and career growth.  We provide a competitive benefits package designed to offer you a wide range of health, retirement and career-oriented options. We are seeking a highly motivated and dedicated individual for the position of Marketing and Recruitment Assistant.

 

Job Summary

 

This is a senior-level administrative position, which is accountable for providing highly responsible and professional administrative support at the senior executive level in both Physician Recruitment and Marketing with minimal direction and supervision.  Duties include taking a proactive stance within delegated scope of authority, in applying knowledge of Director?s objectives, viewpoints and vision to enable a consistently high level of productivity and customer service.

 

PHYSICIAN RECRUITMENT

Provides complex administrative support to the Director of Professional Recruitment with minimal direction including but not limited to candidate management; applicant tracking; reference checks; preparation and coordination of itineraries and travel arrangements. Provides coordination of Director?s calendar and applicant interview schedules; reconciliation of applicants expense reimbursements for travel and relocation expenses and preparation of correspondence. Prepares employment contracts, monitors and track receipts and expiration of contracts; develops and maintains database to track advertising expenses and expiration dates; coordinates and prepares for department to participate in physician job fairs and assists with recruitment advertising. Assists in direct mail campaigns and provides data entry into applicant tracking system. 

MARKETING

Provides complex administrative support to Marketing with minimal direction including but not limited to composing correspondence for physician/provider transitions and for other marketing efforts; edits and assist in developing power point presentations. Assist with proofing marketing materials and attends weekly physician transition meeting and other meetings as required. Assists with report preparation including community benefits report, monthly marketing report, marketing expenses and project status reports. Coordinates assembling packets for health talks and other marketing presentations; collaborates with volunteer services as appropriate. Assists with events coordination including maintaining the event calendar and organizing promotional items and collateral for the event. Coordinates clinic meetings for new physicians and providers.



Education/Work Experience

 

?  High School Diploma required.

?  BA degree in English, Marketing Communications, Human Resources, Business preferred.

?  Three (3) plus years of administrative support experience at Manager level or above within the last five (5)  years.

?  Proficiency in MS Office; including Power Point and Outlook email and calendar management.

?  Experience with Taleo Applicant Tracking System (ATS) preferred

?  Experience with basic medical terminology preferred.

 

 Job Knowledge and Skills

 

?  Ability to demonstrate effective customer service skills.

?  Ability to demonstrate effective writing skills.

?  Ability to learn and apply policies and procedures applicable to the assigned work unit; including applicable regulatory requirements.

?  Ability to read/write sufficient to file, proof and edit routine office correspondence, take meeting minutes, compose letters, prepare reports and forms including proper use of English grammar, spelling and punctuation.

?  Ability to prioritize and coordinate multiple tasks and projects.

?  Ability to demonstrate effective time management, office and departmental organization, exercising good judgment, and decision-making.

?  Ability to express ideas and convey information effectively in verbal and written communication including professional phone manner.

?  Ability to understand and utilize numerical, alphabetical and automated filing systems; and the ability to perform basic business arithmetic calculations, such as fractions, interest computation, percentages and decimals.

?  Ability to use office equipment (copier, fax, pc etc.) and automated systems/applications/software at an acceptable level of proficiency; advanced level working knowledge of Microsoft Office Applications.

?  Ability to apply sound judgment, initiative and professional aptitude in making independent decisions in accordance with operational standards and practices and know when to refer situations to higher level authority.

?  Ability to work with people in a tactful, diplomatic manner in both routine and stressful situations at different levels of management both inside and outside of the organization including vendors.

?  Ability to establish and maintain effective working relationships with candidates, staff and the public.

?  Ability to use discretion with confidential data and sensitive information.

 

 To learn more about FMG, please visit our web page at: www.fmg.fhshealth.org. FMG is a drug free and tobacco free organization. EOE. We offer competitive pay and a generous benefit package.



Application instructions:

Apply on line today at: http://www.fhshealth.org/fmgjobs. Please identify ?Monster.com? as your source.